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Everything you Need to Know About Vehicle Management Software


Did ever this come to your mind that the big giants such as Amazon, Flipkart, Swiggy, and Uber manage their abundant vehicle, couriers, and how do they do it so well that there is no room for error? 

What’s the thing that made them capable of working precisely on a broader scale? 

Let’s take the cat out of the bag! They do it oh-so-seamlessly with the help of  Vehicle Management Software. 

This blog will provide you with the information about what actually the vehicle management software is, how it works, and what benefits it provides you. Let’s dive in! 

What is Vehicle/Fleet Management? 

It is the kind of management of a group of commercial vehicles overhead a huge geographical area. It indulges vehicle maintenance, financing, tracking, navigation, routing, and replacement. 

It basically refers to the application that comforts the business enterprises to coordinate and manage the work vehicles for smooth functioning. 

This process is utilized by the Fleet managers to manage the Fleet and asset information from accretion to disposal. It helps the companies lessen costs, improve efficiency, and ensure compliance throughout the whole fleet operation. 

Purpose of Fleet Management 

The organizations that assimilate vehicles within the business need some form of pro fleet management. This, in turn, regulates entire life cycle of commercial vehicles with lessened risk, enhancing efficiency, boosting productivity and ensuring compliance with legislation. 

The services such as couriers, sales, utilities, public transport, and the emergency have fleets that need to manage. Providing a clasp of the processes to run the Fleet makes the company regulate the costs, stay competitive in the market, and deliver customer-friendly services. 

Fleet Management is used to carry out within the business, initially by appointing the fleet manager or contracting with an external fleet solution provider. 

The challenges faced by the Fleet Managers 

You must know that the fleet managers are liable for a total of five key areas of fleet. Let us look at each of them: 

Vehicle Acquisition 

Evaluating the purpose and suitability of the vehicles, conferring the vehicle manufacturers’ deals, all set best with the Fleet Manager. So, what needs to be considered while selecting the fleet vehicles is fuel consumption, tax, and insurance costs with customer-friendly. The budget allocations should be carried out better. 

Fuel Management 

It is considered as one of the huge cost-saving challenges for a Fleet Manager as there will be a constant rise in the fuel costs. The variation in the market cost and the external factors which impact the prices are out of the control of a fleet manager, but they can get various options in reducing fuel consumption and costs. There will be a massive impact on sales if this factor is not well-managed. An effective Fleet Manager must discover the options to check if they bring huge cost savings. 

The Fleet Manager is capable of carrying out the cost-benefit analysis of the fuel options of discovering the best for the vehicles in their charge. 

Vehicle Maintenance 

Introspecting the vehicle maintenance program within the fleet can be resourced via their own resources or deployed depending on the cost analysis. The fleet manager’s responsibility is to assure that the vehicle checks are toted to abide by the law. It indulges the driver daily walk round checks, pre-purchase vehicle inspections, regular maintenance checks, and to assure the defects that have been reported are amended. 

Health and Safety 

If any unfortunate event occurs and a driver meet with an accident, the responsibility of the fleet manager assures the action to be taken accordingly. The strong reporting procedures must be followed and insurance as well as reporting procedures should be followed accurately, so the handling of the allegations is quick and efficient with the crucial repair work. Last, the fleet manager would be responsible for developing and implementing the health and safety policy. It makes sure that the driver training records are up to date to lessen the chances of the accidents that are happening in the first place. If there are any important equipment in the vehicle that are being transported from one place to another, companies can also make use of asset management software.

Meeting Compliance Requirements 

Here, it also enlists the daily checks, inspection sheets, driver checks, defects, reporting, MOTs, and insurance. Compliance and Fleet risk management are vital, and the related aspects need not be carried out but also cited. It secures a full track of information for every vehicle in terms of auditing. The vehicle legislation is grabbing a change rapidly with the help of the WLTP vehicle testing structure. It is simply indispensable that the fleet managers know very well about the alterations to the legislation. It can directly create an impact on the operation and perform accordingly. 

Regulating Costs 

The regulatory and the decreasing costs are always the number one priority for any business, and how do the fleet managers stay behind in this. Fleet Managers are compelled to interpret the information about the fleet and apprehend the areas that can be easily improved. It generally includes reducing vehicle purchase costs, analyzing fuel consumption, and recognizing the driver’s behavior. 

Switching off the Overload Information 

You must know that the Fleet shows up with lots of data that Fleet Managers can review, many of which are useful and some are not. If you go juggling through lots of information, it is going to be time-consuming and later come up with missing vital information. So, with updating such kind of information, there are invitations to time and money connotations. The vehicle management software can help you sort the irrelevant information and generate reports for the areas you require. 

Widening the Fleet Manager Role 

The technology’s role is deriving very rapidly that will expand the fleet manager’s role. The mobility management, asset management, and accountability for measuring and regulating the environmental impact of business will start to include under consign of the Fleet Manager. 

How Fleet Management Software Helps? 

Fleet management software provides your company with all necessary information about your fleet's performance whenever you need it. In effect, it's a sophisticated database with a variety of apps that allows you to record and report critical features that might help you increase efficiencies and save costs by minimizing downtime and increasing production.